Information We Collect

We collect information to provide better services to our clients and improve our ethical assessment capabilities. The information we collect includes:

• Business contact information including names, email addresses, and company details
• Game-related data submitted for assessment purposes
• Usage data from our assessment dashboard and platforms
• Communication records related to our services
• Technical information such as IP addresses, browser types, and device information

How We Use Your Information

Your information is used specifically for delivering our ethical assessment services and maintaining our platform:

• Conducting comprehensive game design audits and assessments
• Providing personalized recommendations and reports
• Managing your account and subscription services
• Communicating about our services and support
• Improving our assessment methodologies and platform features
• Ensuring compliance with legal and regulatory requirements

Data Processing and Legal Basis

We process your personal data based on the following legal grounds:

• Contract Performance: To fulfill our service agreements and provide requested assessments
• Legitimate Interests: To improve our services and maintain security
• Legal Compliance: To meet regulatory requirements and industry standards
• Consent: For marketing communications and optional features

Information Sharing and Disclosure

We maintain strict confidentiality regarding client information. We may share information only in these specific circumstances:

• With your explicit consent for specific disclosure purposes
• To trusted service providers who assist in delivering our services
• When required by law, court order, or regulatory authority
• To protect our rights, property, or safety, or that of our clients
• In connection with business transfers, mergers, or acquisitions

Data Security and Protection

We implement comprehensive security measures to protect your information:

• Industry-standard encryption for data transmission and storage
• Multi-factor authentication and access controls
• Regular security audits and vulnerability assessments
• Employee training on data protection and security protocols
• Incident response procedures for potential security breaches
• Compliance with international data protection standards

Data Retention and Deletion

We retain your information only as long as necessary for legitimate business purposes:

• Active client data is retained throughout the service relationship
• Assessment data may be retained for quality assurance and methodology improvement
• Legal and compliance records are kept according to regulatory requirements
• Marketing data is retained until you withdraw consent
• Technical logs and analytics data are retained for operational purposes
• Inactive accounts may be archived or deleted after reasonable notice

Your Rights and Choices

You have significant control over your personal information and how we use it:

• Access: Request information about what personal data we hold
• Correction: Update or correct inaccurate information
• Deletion: Request removal of your personal data
• Portability: Obtain a copy of your data in a structured format
• Restriction: Limit how we process your information
• Objection: Opt out of certain processing activities
• Withdrawal: Revoke consent for voluntary data processing

International Data Transfers

We may transfer your information across borders to provide our services effectively:

• Transfers are made only to countries with adequate protection levels
• Appropriate safeguards are implemented for international transfers
• Standard contractual clauses are used where required
• We comply with applicable cross-border data transfer regulations

Third-Party Services and Links

Our platform may integrate with or link to third-party services:

• We carefully select service providers with strong privacy practices
• Third-party privacy policies govern their use of your information
• We are not responsible for external websites or services
• Integration partnerships are subject to data protection agreements

Automated Decision Making and Profiling

Our assessment platform uses automated analysis tools:

• Automated systems help identify potential ethical concerns in games
• Human experts review all automated findings
• No significant decisions are made solely through automation
• You can request human review of automated assessments

Special Categories of Data

We generally do not collect sensitive personal data, but may encounter it in game content:

• Game content assessment may reveal sensitive themes or data
• Such data is processed only for assessment purposes
• Additional safeguards apply to sensitive information
• Access is restricted to authorized assessment personnel

Children's Information

Our services are designed for business clients, not children:

• We do not knowingly collect information from children under 16
• If we discover child information, we will delete it promptly
• Parents or guardians can contact us about any concerns
• Game assessments may consider child protection elements

Marketing and Communications

We may send relevant communications about our services:

• Service updates and important account notifications
• Educational content about ethical game design
• Industry insights and best practice information
• Optional marketing communications with consent
• Easy unsubscribe options for all communications

Data Breach Response

In the unlikely event of a data security incident:

• We will promptly investigate and contain the breach
• Affected parties will be notified as required by law
• Regulatory authorities will be informed when necessary
• We will take steps to prevent future incidents
• Transparent reporting will be provided about the incident

Updates to This Policy

This privacy policy may be updated periodically:

• Changes will be posted on our website with the updated date
• Significant changes will be communicated directly to clients
• Continued use constitutes acceptance of updates
• Previous versions are available upon request

Contact Information for Privacy Matters

For questions about this privacy policy or your personal information:

• Submit inquiries through our contact form
• Include "Privacy Inquiry" in your communication subject
• We will respond to privacy requests within 30 days
• Formal complaints may be made to relevant supervisory authorities